Canon USA & Affiliates Jobs

Overview

Under general supervision, is responsible for all mail, packages and interoffice correspondence handling and dispatching for all classes of mail/packages. Responsible for the handling, routing, pick-up and delivery activities of mail operation and the assignment & participation of tasks involving all other assigned activities.

Responsibilities

MAIL/PACKAGES/POUCHES

• Receive, sort, and deliver all incoming mail & packages according to assigned floors and within established time frames Wrap, seal, weigh, affix postage and dispatch all outgoing mail/packages in accordance with postal regulations

• Prepare special outgoing inter-office pouches sent to client affiliates as scheduled (if applicable)

• Package and process outgoing overnight items, i.e. Federal Express, UPS, etc., to meet client and vendor deadlines; Deliver incoming overnight packages within established time frames

• Log outgoing and incoming items as required and review for accuracy/completeness

SUPPLIES/COPYING/FAXING

• Organize and distribute supplies to client employees as detailed in job requests. Verify and log orders upon delivery; Monitor inventory of copy supplies, stock paper and toner and keep supply area neat (inclusive of convenience copiers)

• Handle items for distribution to a segment of or all of client employees, affiliates, dealers, etc

• Estimate runtime on the small to medium photocopy jobs. Check all copies produced for quality and accuracy. Produce bound copies of work when requested. Deliver and pick up copy jobs

• May provide minor maintenance of photocopy machine such as solving paper jams, placing service calls and routine cleanings

• Operate facsimile machines; send and receive facsimiles; Keep complete and accurate logs of incoming and outgoing facsimiles; Where appropriate, input facsimile data into computer for client charge back;Generate activity reports, confirmation reports, and call the receiver to confirm receipt as necessary

• Prepare monthly production and volume reports in order to measure productivity and prepare billing charges

May possibly perform any of the following functions at the direction of the Site Manager:

• Set up and maintain client’s kitchen areas and conference rooms, order food and make coffee

• Provide reception work such as answering telephones, taking messages and greeting visitors

• Move boxes, supplies or furniture; replace light bulbs

• May be requested to perform document scanning

• Prepare outgoing items for shipping

• Due to changing technology in office automation, will be required to learn new features and functionalities of copying machines, faxes, scanning, shipping equipment as introduced at the site

Qualifications

• High school Diploma or equivalent

• 5+ years’ experience working in a mailroom or professional office environment

• Thorough knowledge of metering, weighing, logging and other shipping procedures

• Proficiency in computer skills preferred

• Excellent ability to perform any of the more complex functions of the equipment and systems used and provide guidance to other staff in how to perform these functions

• Frequent contact with individuals in other departments and/or representing outside organizations

• Contacts involve obtaining or providing information or data on matters of moderate importance to the function of the department or confidential in nature

• Excellent customer service, professional attitude and appearance are a must

• Ability to work overtime & meet deadlines

PHYSICAL DEMANDS

• Physical activity required including bending, reaching, lifting and prolonged periods of sitting or standing.

• May lift and/or move up to 50 lbs.

What We Offer:

• Competitive pay & benefits!

• Comprehensive training and development programs that prepare employees to advance from within.

• A company focused on creating a positive work and client environment.

• Employee discounts on entertainment, products, and services nationwide!

Come Join Our Team!

Job Locations US-IL-ROLLING MEADOWS

Posted Date 3 months ago (1/23/2024 8:57 AM)

Requisition ID 2024-17325 # of Openings 1 Category (Portal Searching) Customer Service/Support Position Type (Portal Searching) Regular Full-Time