Canon USA & Affiliates Jobs

Job Information

Canon USA & Affiliates Administrator, Billing I in Burlington, New Jersey


Responsible for producing detailed, customized invoicing in collaboration with Sales, Operations, and customers. The role requires following up with Site Personnel to ensure all charges are submitted timely and accurately into the billing system, and that all charges are in accordance with contractual agreements. Responsibilities also include tracking all transactions and reconciling each account monthly to ensure proper revenue recognition.


  • Reviews and tracks all contracts, amendments, schedules, POs, and RMAs required for billing.

  • Utilizes reports to add and remove machines from eBilling system.

  • Prepares, reviews, and approves accurate monthly invoices based on contractual agreements and customer requirements.

  • Submits invoices for delivery via mail, email, or entry into 3rd party portals.

  • Tracks all transactions processed to reconcile revenue.

  • Retrieves, processes, and archives all emails from shared inbox.

  • Attends and participates in training to ensure full understanding of the ongoing development of the eBilling system.

  • Responds to and resolves all internal and external inquiries through phone, email, and customer care tickets in a timely manner.

  • Processes manual credits and rebills to correct invoicing as needed and advise all departments impacted.


Typically requires general education and/or vocational training but little to no experience.

  • High school diploma or equivalent required. Associates or Bachelors degree in Accounting or Business Administration preferred.

  • Proficiency in Microsoft Excel required.

  • Experience in billing preferred.

  • May require overtime at month end.

Company Overview

About our Company - Canon Solutions America provides industry leading enterprise, production, and large format printing solutions, supported by exceptional professional service offerings. With the technology offerings of the Canon and Océ brands, Canon Solutions America helps companies of all sizes find ways to: improve sustainability, increase efficiency, and control costs in conjunction with high volume, continuous feed, digital and traditional printing, and document management solutions. A wholly owned subsidiary of Canon U.S.A., Inc., Canon Solutions America is headquartered in Melville, N.Y. and has sales and service locations across the U.S.

Canon Solutions America offers a competitive compensation package including medical, dental, vision, 401(k) Savings Plan, profit sharing, success sharing, educational assistance, recognition programs, vacation, and much more.

We are an EEO/AA employer. Minority/Female/Individuals with Disabilities/Protected Veterans.

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Posting Tags


Location US-NJ-Burlington

Company Canon Solutions America, Inc.

Requisition ID 22353

Category Administrative/Clerical

Position Type Full-Time